Student Hiring Information

The following are instructions on hiring student employees. Please review these instructions prior to hiring any student workers.

All Student Hiring Paperwork is being collected electronically. Do not send students to the payroll office.

New Student Hires

Students who have never worked at Clarkson University or left the University for more than a semester. Fill out  NYS Department of Labor Form, please make sure to include an hourly rate of pay and an overtime rate. This form can be found on our website https://intranet.clarkson.edu/wp-content/uploads/NYS-Wage-Rate-form.pdf

                As of 12/31/2019 minimum wage is  $11.80 per hour.

Due to COVID19 restrictions all student hiring paperwork is being collected electronically.

Students should be instructed to email the signed NYS Department of Labor form to payroll@clarkson.edu. The students will then be emailed a hiring packet to fill out. Please be sure to let students know they will have to complete an I-9 (this is a required Federal Form) and will need the following documents:

Required Identity Documentation for I-9 Processing:

A.      Passport or Passport Card (by itself is acceptable)  OR 

B.      If the student does not own a Passport or Passport Card, then 2 forms of I.D. will be needed.

1)      Original Social security card (not a copy) and photo ID (Student ID or Driver License) OR

2)      Original Birth certificate (not a copy) and photo ID (Student ID or Driver License)

Once the student has completed all required paperwork they will be given student employment authorization form that will be returned to the hiring department.

Do not give a start date until you receive this form back.

Instructions for hiring students in E-time can be found on the HR/Payroll Intranet site under Payroll Forms and Guides “How to Hire Students in E-Time” for questions please email payroll@clarkson.edu .

Continuing Student Hires

These students have previously worked at Clarkson, did not have a break in their attendance and are working in your department for the first time.

· NYS Department of Labor Form – This form must be completed by the Employer and the Student Worker prior to working. The Student Employee can email this completed form directly to payroll@clarkson.edu. No other paper work or I.D. is required.

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