The Office of Residence Life wishes you a great last couple of weeks of the semester and good luck with your finals!
It is expected that you keep the following requirements in mind as you prepare to vacate campus housing this May.
1. You MUST sign your paper closing form when you vacate your residence room
2. Residential 24-Hour Quiet Hours will begin at 8:00 a.m. on Monday, May 1st, 2023
Vacating Campus
Non-graduating students must vacate their room/apartment within 24 hours of their last scheduled exam, or no later than May 10th at 10:00 a.m., whichever comes first.
Graduating students must vacate their room/apartment by May 14th at 10:00 a.m.
If a student needs to remain on campus later than 24 hours after their last final exam, no later than May 14th, they are required to request approval from the Office of Residence Life. This can be done by completing the Vacation Housing Request Form located on the Office of Residence Life Knightlife page, students must be logged in to Knightlife to access it. Students will be notified of the approval or denial of their request within 72 hours of submitting the request. Students who do not receive approval in advance and remain on campus will be subject to student conduct and/or be charged a fee.
Students are not permitted to reside on campus from 10 a.m. on May 14th through May 21st, this includes students who have been approved for summer housing. See below for more information on summer housing.
Required Closing Procedures
- It is expected that residences are clean and that all trash/recycling has been removed
- Return all original furnishings to the residence
- Remove all personal belongings – any items left in the room after departure will be disposed of and students will be charged an excessive cleaning fee
- Turn off all lights
- Close window drapes and shut and lock windows
- Be mindful about packing your vehicles the night before you leave – it can be an invitation to thieves
- Students are required to complete and sign the Closing Form and leave it in the residence with their room keys
- See specifications for key return below
Key Return Process
Residential Room Keys
All residential room keys are required to be returned to the Office of Residence Life upon departure from campus. Failure to turn in residence keys will result in a lock change fee charged to the student account(s).
Students should turn in their room key through one of the following avenues:
- Use the envelope attached to the Closing Form (make sure the student name, student ID number, the building, and room number are written on the envelope) and leave it inside the room when vacating campus or turn in to the RA on the floor/residential area
- Drop the key off to Campus Safety and Security in the ERC, open 24/7
- Drop the key off at the Office of Residence Life in Price Hall between Monday and Friday from 8:00 a.m. to 4:30 p.m.
Mailroom Keys
If a student is not returning to Clarkson, they are required to turn in their mailroom key to the student mailroom located in the Student Center basement. Failure to return a mail key will result in a fee to their student account Students returning their mailroom keys will need to leave a forwarding address. Residence Life staff are NOT responsible for returning mailroom keys that are left in residential rooms.
If a student is returning to Clarkson, they should keep their mail key as it will be their mail key the duration of their time at Clarkson.
Other University Keys (lab keys, office keys, club spaces, etc.)
Any other University keys, including lab keys, must be returned to the Office of Human Resources located on the first floor of Graham Hall between Monday and Friday from 8:00 a.m. to 4:30 p.m. or to Campus Safety and Security in the ERC, open 24/7. To ensure that students are credited with returning their keys, they need to include their name and student ID# with the key. Questions should be emailed to clarksonhr@clarkson.edu.
Failure to Turn in Keys Process
If a student leaves campus and later realizes that they still have their room key, they can contact the Office of Residence Life at reslife@clarkson.edu to request permission to return the key by mail. Keys must be sent back within a week of campus closing (by May 22nd), in a padded envelope, within the envelope should be a note indicating the student name, student ID, and room key location. If the key has ripped through and fallen out of the envelope during mail transit, the student will be charged for the lock change. One week after campus closing, students who have not returned their key or contacted the Office of Residence Life requesting permission to return a key via mail will be charged for a lock change.
Clarkson University
Office of Residence Life
8 Clarkson Avenue – CU Box 5638
Potsdam, NY 13699
Retrieval of Confiscated Items
Any previously confiscated items can be picked up before vacating campus from Brian Moulton in Graham Hall, email him at blmoulto@clarkson.edu to coordinate.
Items Left in Residences
Any items left in the residence after the building is closed by University officials will be removed and thrown out. The university will not store items or ship them. Students are invited to leave any unwanted items at the Take It or Leave It tents, see below. Any fees/charges pertaining to damage to the room, cleaning, item removal, or any missing furniture will be billed to students’ accounts who are assigned as occupant(s) of the room. As is indicated in the Student Regulations (X Residential Regulations, VI Damages), common area damage is charged to all residents when the responsible individuals are not identified.
Take it or Leave it Tents
This year the Take It or Leave It Program runs from May 4th to May 12th. Donations should be left at one of the tents set up by each residence hall building (beginning with the dorms and then moving to the apartments). A large tent will be set up on the south lawn of the ERC where donations can also be brought.
In addition to encouraging participation by donating, volunteers are needed. Volunteers will be helping at the big tent during 2-hour time slots. Students, faculty, or staff can sign up using this link: https://www.signupgenius.com/go/10c0944ada929aafbc07-take#/
Meal Plan Information
Any unused meal swipes or Declining Balance will not roll over from Spring to Fall.
Dining Service Closure Schedule
Dining hall schedule changes for the end of semester are below.
Friday, May 5
– Concrete Café closes at 2:30 p.m.
Tuesday, May 9
– Meal plan access ends at 2:00 p.m.
– Ross Brooks closes at 2:00 p.m.
– Distefano’s Café closes at 2:00 p.m.
– Marketplace Deli closes at 2:00 p.m.
– Servery closes at 6:00 p.m., only accepting DB, Knight card, or credit card after 2:00 p.m.
– Starbucks closes at 3:30 p.m.
Wednesday, May 10 – Friday, May 12
– Starbucks is open from 7:30 a.m. through 11:30 a.m.
– Servery is open from 11:00 a.m. through 6:00 p.m.
Saturday, May 13
– Starbucks is open from 7:30 a.m. through 11:30 a.m.
– Distefano’s café (grab and go plus beverages only) is open from 1:00 p.m. through 4:00 p.m.
Summer Housing
- Summer Housing is only available to approved students and runs from May 21 – July 29th. Students cannot stay on campus outside of those dates regardless of the reason, plan accordingly.
- The summer housing form is only for students who are not part of the designated summer programs, ex. hockey, CUPO, Honors, etc. Group Advisors are responsible for providing participant lists to the Office of Residence Life.
- Items cannot be left unattended on campus (no item storage).
- Students can apply for summer housing by completing the Summer Housing Request Form located on the Office of Residence Life Knightlife page between April 15th and May 22nd. The student must be logged in to Knightlife to access it. Students will be notified of the approval or denial of their request within 72 (business) hours of submitting the request. Students who do not receive approval in advance and remain on campus will be subject to student conduct and/or be charged a fee. Summer housing costs have not yet been determined but will be communicated by the Office of Residence Life once they are finalized.
Returning for the Fall ‘23 Semester
New students are required to follow their Orientation schedule and guidelines as it pertains to moving in.
Returning student move-in begins at 8:00 a.m. on Saturday, August 26th. Students can move in on either Saturday, August 26th or Sunday, August 27th. Keys will be available for pick up at your residential area.
Returning students who are part of a University group, ie. athletic team, ROTC, SPEED team, hosting a Pre-Orientation event, etc., must have the coach, advisor, or leader of the group contact Residential Housing Manager, Emma Blaiklock at eblaiklo@clarkson.edu prior to July 1st, requesting permission to return early that includes a full list of participants.
Students who wish to request to come back early and are not affiliated with a University approved group may request to do so by completing the Early Arrival Request form located on the Office of Residence Life Knightlife page. If approved, there will be a $75 per day fee for each day the student stays on campus before August 26th. This will be billed to student accounts.
Students can be approved to return to campus early at no cost by signing up to assist with the Campus Move-In Crew! See below.
Sign Up for Fall Move-in Crew!
Please apply for the Fall 2023 Move-In Crew! Sign-ups will be accepted until Sunday, July 30th. Fill out the brief form to sign up! https://forms.gle/9tFRAxTZ5dVYUSmAA More information is below.
Move-In Crew volunteers must have an infinitely friendly attitude, and the ability to smile (and smile, and smile!) even in the face of potentials like sweltering heat, rain, and fatigue.
Accepted crew members will be permitted to move onto campus no earlier than 8 a.m. on Thursday, August 24th. If a student must request an earlier arrival, they may do so through the Office of Residence Life. If approved, the student will be required to pay a $75/night early arrival fee.
Move-In Crew will work on Move-In Day on Friday, August 25th. Students on Move-In Crew must be available for the full day from 9 a.m. – 5 p.m. as they will be assigned one four-hour shift for that day. We are unable to accommodate shift requests.
Crew members must read a mandatory training document that will be emailed to them over the summer. Each crew member will receive a free t-shirt unless they already have a shirt.
Applicants will be notified of their acceptance status via email by Friday, August 4th.
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Good luck with finals, enjoy the last few weeks of the semester, and have a great summer!
– The Office of Residence Life
