Faculty Information From OAS

Important information from the Office of Accessibility Services is detailed below. Any questions or concerns should be directed to oas@clarkson.edu.

Highlights:

• Students request accommodations through myCU.
• The accommodations process is through myCU. See details below.
• Instructors and students will work together to identify mutually acceptable exam times when students have an extended time accommodation and that time conflicts with another course. See details below.
• The Office of Accessibility Services has partnered with Occupational Therapy to provide two Chrome extensions (Snap&Read and Co:Writer) to all Clarkson users through the Assistive Technology Toolbox. Many additional Assistive Technology offerings are available courtesy of Occupational Therapy.

Processing student academic accommodations on myCU:

1. If you have pending accommodation acknowledgments, you will receive an email daily until those accommodations have been acknowledged. It is essential that accommodations are reviewed in a timely manner. Students cannot request to schedule quizzes, tests, or exams through OAS until after you have acknowledged their accommodations.
2. Login to myCU and select Faculty Center.
3. In the Accommodations to Acknowledge column, select the exclamation mark to review pending accommodations. A checkmark indicates there are no pending accommodations to review.
4. Next to each student’s accommodation, select one of the dropdown options: I have questions regarding this accommodation, I understand and acknowledge this accommodation, or I cannot reasonably provide this accommodation. If you select that you have questions or cannot provide the accommodation, a member of the OAS team will follow up with you to assist.
   1. Note that students with flexible attendance or flexible deadline accommodations are required to complete an agreement form with each of their instructors prior to using either accommodation.
5. When you have reviewed all accommodations, select Submit Acknowledgements.

Asynchronous online exams:

• For exams that students are permitted to take at a time of their choosing and/or take-home exams, students will not need to register for those exams with our office. Instead, it is the instructor’s responsibility to ensure students are set up on Moodle with extended time. Extended time is double the amount of time provided to the general class. Moodle instructions can be found here: https://confluence.clarkson.edu/display/OITKB/Quiz%3A+User+Overrides
  • If you are unsure who in your course has extended time accommodations and needs assistance, please contact our office until IT is able to create a readily available list for you.

Exams that conflict with another class:

• Students who have extended time exam accommodations and request to use such accommodations will receive double time on quizzes, tests, and exams.
• Students cannot be asked or required to miss their next class in order to complete a quiz, test, or exam.
• When a student has back-to-back classes and has a quiz, test, or exam in the earlier class, the student must notify the instructor of the need to take the quiz, test, or exam at a time other than the assigned course time. The student and instructor must identify a mutually agreeable time for the student to take the assessment and during which the instructor will be available to answer their phone in the event of any questions or concerns.
• Students who are required to take a quiz, test, or exam at a time other than the rest of the class cannot be given an assessment that is more difficult than the rest of the class.

Late exam requests:

• Students are responsible to schedule their own exams through myCU at least 7 days in advance.
• Any exam requests that come in after this deadline will be reviewed to determine if OAS is able to add this exam request. It is not guaranteed that OAS will be able to honor late requests.
• Students are permitted up to 5 late exam requests each semester. After the allotted 5 requests, OAS will no longer consider late requests for that student.
• OAS will not consider any late exam requests received after noon on the business day before the exam.

For example, for a Friday 2 pm exam, contact with OAS must be made no later than noon on Thursday for consideration. If the exam is on a Monday, OAS will not consider the request after noon on Friday.

Obtaining list of students with accommodations:

• Instructors are able to view all students whom they have acknowledged accommodations for in their classes through the Faculty Center. Students with pending acknowledgments will not appear on this list.
• If you are team teaching a course, all instructors will want to work together to create a complete list of students with accommodations since students can send the accommodation acknowledgment to any instructor listed for the class. 

1. Log in to myCU and navigate to the Faculty Center.
2. On the left side menu, click CU Students w/ Accommodations.
3. Hide the left side menu by clicking the blue button with two vertical lines.
4. Type the current term code (Fall 2023 is 4239). Click the magnifying glass and search for the current term code if preferred. Note: Spring terms are 4+[last two digits of year]+2. Fall terms are 4+[last two digits of year]+9.
5. Click View Results. If desired, export results to Excel.