Sponsored Research Services (SRS) Expense Report Best Practices For Grant Expenses – Reasoning Behind Separating Expense Reports

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Create Separate Expense Reports (ER’s) for:

A Message from Sponsored Research Services with Best Practices and Reasoning for submitting Expense Reports for Grant Expenses
  • Department Purchases
  • Grant Purchases (1 ER for each Grant)
  • Travel Expenses

Reasoning:

  • One budget error holds up all expenses from being fully processed
  • Every grant has a different end date
  • Auditors can access much more information than they request when expense reports have multiple grant and department expenses reconciled on them
  • Travel is a unique expense – Itinerary is always required – lack of documentation often holds up approval for entire ER

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