NOTE: As mentioned in the previous announcements regarding Fiscal Year 2020 closing, all expense reports for One Card charges must be submitted by June 24th. After that date, we will turn off access. Reports for the June 2020 billing cycle can be submitted at any time up to the 24th and it is advisable to submit as charges hit My Wallet.
One Card Transactions:
The billing cycle will end June 19th for One Card transactions dated May 21st through June 20th. Reports should be submitted by June 24th.
It is important to ensure that all expenses are recorded in the correct fiscal period. If you charged the One Card in FY20, the report should be submitted and approved in FY20.
Please make sure that you have reconciled all transactions dated June 20th and prior. This includes all credits due to refunds for returned items, cancelled travel, etc.
Also, if you have already created Expense Reports for this billing cycle and have not submitted them, this is a reminder to complete and submit them. They can be found using the Create/Modify Expense Report tile, click Find an Existing Value and Search.
The Training Materials tile in the Expense Report Homepage will take you to the database with documents if you need assistance.
FOR APPROVERS:
Please continue to monitor your emails for expense reports requiring your approval.
The expense report needs to be budget checked if the Approve button is not available. Click the Budget Options link to then access the Budget Check button.
If you are unable to approve due to budget errors, please contact Shawn Seymour at sseymour@clarkson.edu to review the budget error before sending back.
In most cases we can resolve the budget error and will inform you when you can approve or if the report needs to be sent back.If you have questions contact Shawn Seymour at sseymour@clarkson.edu.