Important Updates from the Office of Accessibility Services

Important updates from the Office of Accessibility Services are detailed below. These changes have been made in an effort to streamline processes and we provide services in a timely manner while adhering to required social distancing during COVID-19. Any questions or concerns should be directed to oas@clarkson.edu.

Highlights:

• The Office of Accessibility Services updated its name (formerly Office of AccessABILITY Services). This change was made as a result of student feedback and in order to align with best practices according to the Association on Higher Education and Disability.
• Students may now request academic accommodations through myCU. See details below.
• The “green sheet” (academic accommodations) process is through myCU for students and instructors. See details below.
• Instructors and students will work together to identify mutually acceptable exam times when students have an extended time accommodation and that time conflicts with another course. See details below.
• Due to space restrictions caused by COVID-19, OAS exams will occur Monday-Thursday in Snell 112 8am-5pm and ERC 102 5-10pm and Friday in Snell 112 8am-4pm. As a result, no exams may overlap at the 5pm hour. Exams must be rescheduled to earlier or later to ensure the student takes the entire exam in one location.
• The Office of Accessibility Services has partnered with Occupational Therapy to provide two Chrome extensions (Snap&Read and Co:Writer) to all Clarkson users through the Assistive Technology Toolbox. Many additional Assistive Technology offerings are available courtesy of Occupational Therapy.

Students requesting classroom accommodations for the first time:

*Students who already have accommodations set up with OAS should proceed to the next section.

1. Login to myCU and select Tutoring & Accommodations then Class Accommodations.
2. Complete the OAS Intake Form to the best of your ability
   1. Include medical documentation from your provider which indicates your disabling condition, which major life functions are substantially limited by the condition, and in what ways those life functions are substantially limited.
3. OAS will contact you with additional information requests as needed.
4. If approved, you will be notified to complete the steps below to request using your accommodations.

Students requesting to use approved academic accommodations (formerly known as a “green sheet”):

1. Login to myCU and select Tutoring & Accommodations then Class Accommodations.
2. Complete and submit the OAS contract and ethics agreement.
3. Click Select Accommodations for a course and toggle to Yes all accommodations you would like to use for the course. Submit the selection. Repeat this step for each course.

• If you have an extended time accommodation and you have back-to-back classes (i.e. your extended time accommodation would require you to miss your next class), you must work with your instructor to identify a mutually agreeable time to take your exam. The exam must align with the testing center hours if it will be proctored by OAS.
• If you have a flexible attendance accommodation, download and complete the Flexible Attendance Agreement form with your instructor(s).
• If you have an individual accommodation or an accommodation that you feel would be beneficial to talk with your instructor(s) about, reach out to your instructor(s) as soon as possible.
• Submit your request for alternate format textbooks here.
• Reply to this email to request to use your note taker accommodation.

Students requesting an exam to be proctored by OAS:

1. Once you have completed the section above and each instructor has acknowledged your accommodation on myCU, you will be able to request your exams.
2. Click Add Request for the class exam you are registering.

Note: Exam requests must be made no fewer than 7 days prior to an exam.

3. In the popup window, type in the exam date and time. If appropriate, select a radio button for computer use, separate location testing, or both. Click submit.

Note: Be sure to sign up for the time your class is taking the exam or the time you and your instructor agreed upon.

4. Repeat the steps above for each exam request.
5. Contact the Office of Accessibility Services If there is a change in an exam date/time or if an exam is cancelled.
6. At any time, check your registered exam date, time, and location on the Class Accommodations page.

Exams that conflict with another class:

• Students who have extended time exam accommodations and request to use such accommodation will receive double time on quizzes, tests, and exams.
• Students cannot be asked or required to miss their next class in order to complete a quiz, test, or exam.
• When a student has back-to-back classes and has a quiz, test, or exam in the earlier class, the student must notify the instructor of the need to take the quiz, test, or exam at a time other than the assigned course time. The student and instructor must identify a mutually agreeable time for the student to take the assessment and during which the instructor will be available to answer their phone in the event of any questions or concerns.
• Due to space restrictions caused by COVID-19, OAS exams will occur Monday-Thursday in Snell 112 8am-5pm and ERC 102 5-10pm and Friday in Snell 112 8am-4pm. As a result, no exams may overlap at the 5pm hour. Exams must be rescheduled to earlier or later to ensure the student takes the entire quiz, test, or exam in one location.
• Students who are required to take a quiz, test, or exam at a time other than the rest of the class cannot be given an assessment which is more difficult than the rest of the class.