1. apreimbursements@clarkson.edu is a ticket system, not an email. If you have a question or need to respond to a ticket, please reply to the automated email generated from the ticket system. Please do not create a new ticket to respond to an existing ticket.
2. When a ticket has been completed, you will receive a resolved ticket email with voucher number(s) in the subject line for your reference.
3. All invoices or disbursement order requests should be submitted through apreimbursements@clarkson.edu only with a cc to Purchasing (cboyce@clarkson.edu). Do not also mail hardcopies as this will create a duplicate entry in the ticket system.
4. Accounts payable check runs are completed each Tuesday and Thursday. Any request for immediate payment on the next scheduled check run should be market “Urgent” in the subject line of the ticket.
5. All invoices must have an approval to pay with a referenced requisition or purchase order number included. A requisition is not an approval to pay. Further, payment will only be processed against an invoice, not a quotation.
6. Disbursement orders must be fully completed including full name and address for the vendor, student ID (if appropriate), complete speedchart account string, justification for the request and any special handling instructions for payment.
7. Please refer to https://confluence.clarkson.edu/display/OITKB/Controller%27s+Corner and https://intranet.clarkson.edu/administrative/finance/ for additional guidance on processing purchases and payments via the Controller’s Office.
