The Accounts Payable Office is responsible for providing administrative and fiscal support to the entire campus communities and its vendors. Given the high volume of transactions taking place across the campus communities, we continue to work towards creating more uniformity and increased efficiency in processing all requests submitted to our area. In order to accomplish this, we ask for the help of the entire campus communities as we move forward. Please be mindful of the following to help ensure all transactions are processed in an efficient manner:
All invoices with the requisition number and payment approval need to be sent directly to AP. This is a standard accounting practice which is put in place to protect the University and uphold the segregation of duties between the Accounts Payable and Purchasing departments. Purchasing will need the invoice attached to requisition if you have one; however, Purchasing is not responsible for forwarding invoices to AP for payment processing.
Please remember all vendor set up forms should also include a completed W9 (US) or W8 (Foreign) form. The only exception is current Clarkson students.
Please remember expense reports must contain all pertinent information: detailed description of charges, travel dates, purpose, destinations, correct account number to be charged, and appropriate approvals.
Any questions and/or concerns please contact the staff below responsible for that respective area:
Dawn Allen, Accounting Assistant I
315-268-2137
Processes payments for any PO related invoices and facility dept. related invoices
Ann Barrett, Accounting Assistant
315-268-4426
Processes Disbursement Orders, Reimbursements and Vendor Set Up/Maintenance
Darlene Lynch, Accounting Assistant
315-268-2135
Process/Maintain Expense Reports
Kelly Rathbun, Supervising Staff Accountant
315-268-6462
Oversees/Supervises A/P area
Processes all budget transfer requests
Shawn Seymour, Senior Accountant
315-268-4282
Oversees/Manages Travel Expense Module