Meal Reimbursements
All faculty and staff are reminded that the travel meal reimbursement policy allows for an employee to elect either actual cost reimbursement with detailed receipt up to the per diem limit for that meal, or simply submitting for the per diem amount for that meal. With few exceptions, it is expected that an employee will either use the actual cost reimbursement or the per diem reimbursement method throughout the entire day of travel.
Hotel Reimbursements
The University will reimburse employees the actual cost of moderately priced accommodations. The itemized hotel billing statement must be attached to the Travel Expense Summary report. Lodging costs should be kept to a minimum, and should typically be at or below the per diem rates for lodging published by the U.S. General Services Administration (http://www.gsa.gov/portal/category/21287).
Many hotels offer conference, corporate, or educational rates, which should be utilized if savings result. All lodging and ancillary expenses should be charged to the traveler’s University One Card to the extent possible. Use of a personal credit card for the purpose of earning travel rewards is prohibited.
Note: If attending a conference, the University will reimburse the cost of staying at the “conference hotel”.
Professional Memberships
Moving forward, the University will pay for professional organizational memberships on a University-wide basis. Personal memberships in professional organizations will not be reimbursed unless they are required to maintain professional certifications. In these instances, a proper pre-approval must be granted by the appropriate supervisor.